Booking

Bookings in DitCal are the result of someone scheduling an appointment using your Event Type link. They represent confirmed meetings, complete with all the relevant details, and serve as the cornerstone of your scheduling workflow.

Manage your bookings from the dashboard

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1. What is a Booking?

A booking is a scheduled appointment that:

• Is made using your shared Event Type link.

• Reflects all the details you’ve defined (e.g., duration, date, time).

• Can include custom fields like attendee names, email addresses, or specific notes.

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2. How Bookings Work

Step-by-Step Process:

1. Share Your Event Type Link: Invite clients, teammates, or prospects to book a time slot.

2. Attendee Selects a Time Slot: The attendee chooses from the available slots you’ve defined in your Event Type settings.

3. Booking Confirmation: Once a slot is selected:

   • You and the attendee receive confirmation emails.

   • The booking is added to your DitCal dashboard and synced to connected calendars.

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3. Booking Features

Centralized Management

View all upcoming, past, or canceled bookings in the Bookings tab.

Rescheduling and Cancellations

• Reschedule bookings to a new time slot with one click.

• Cancel bookings directly from the dashboard, notifying attendees automatically.

Custom Fields

Collect additional information during the booking process (e.g., phone numbers, preferences, or meeting agendas).

Notifications

Stay informed with automated email or SMS notifications for new bookings, changes, or cancellations.

Calendar Sync

Sync bookings with Googlr calendars to manage your schedule seamlessly.

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4. Managing Your Bookings

Access Your Bookings:

Navigate to the Bookings tab in your dashboard to view all scheduled appointments.

Filter and Search:

• Use filters to sort bookings by Event Type, date, or attendee.

• Quickly search for specific bookings using attendee names or event titles.

Take Actions on Bookings:

• Reschedule: Move a booking to a new time slot.

• Cancel: Remove the booking and notify the attendee.

• Add Notes: Attach private notes for your reference.

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5. Booking Notifications

Types of Notifications:

• Confirmation Emails: Sent to both you and the attendee upon booking.

• Reminder Notifications: Automated alerts sent before the meeting.

• Follow-Ups: Post-meeting emails to attendees for feedback or next steps.

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6. Use Cases for Bookings

• Client Consultations: Allow clients to schedule meetings at their convenience.

• Internal Team Syncs: Manage team meetings with shared Event Type links.

• Service Appointments: Book slots for services like coaching, training, or support sessions.

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With DitCal's robust booking management, you’ll never miss an appointment. Streamline your workflow, keep attendees informed, and maintain control of your schedule—all in one place. 🎉