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What is DitCal?

Everything you need to understand about DitCal and it's concepts; event types, teams, scheduling, availability, routing and team mates.

Welcome to DitCal, your go-to platform for simple, flexible, and affordable scheduling. With unlimited scheduling and unlimited teammates, DitCal makes managing appointments a breeze. This guide introduces the core concepts and features of DitCal to help you get started.

1. Event Types

Event types in DitCal define the nature of your meetings or appointments. Each event type is customizable and shareable through unique links.

Key Features:

  • Custom Durations: Choose the length of your event (e.g., 15, 30, or 60 minutes).

  • Availability Settings: Define when the event type can be booked.

  • Buffer Times: Add gaps before or after meetings to avoid overlaps.

  • Personalized Links: Shareable URLs for easy scheduling.

Creating Event Types:

  1. Go to Event Types in your dashboard.

  2. Click New Event Type and enter details like title, duration, and description.

  3. Set specific availability and save your event type.

2. Bookings

A booking is a scheduled appointment created when someone uses your event type link to reserve a slot.

How Bookings Work:

  1. Share your event type link with clients, teammates, or prospects.

  2. Invitees select a time slot based on your availability.

  3. You receive a notification for every confirmed booking.

Managing Bookings:

  • View upcoming bookings on the Bookings tab.

  • Reschedule or cancel bookings with one click.

  • Sync bookings with your external calendar (Google, Outlook, iCal).

3. Routing

Routing lets you direct scheduling requests to the right person or team based on predefined rules. This is perfect for collaborative environments with multiple teammates.

Examples of Routing:

  • Round-Robin Scheduling: Automatically assigns bookings to available team members.

  • Priority Routing: Direct bookings to specific teammates based on event type or availability.

4. Teams

DitCal supports unlimited teammates, making it ideal for organizations. Each teammate can have their own scheduling links, event types, and preferences.

Team Management:

  • Roles and Permissions: Assign roles like Admin or Member with customizable access.

  • Shared Event Types: Create group events that multiple teammates can manage.

  • Team Availability: Combine calendars to show unified availability for scheduling.

Adding Teammates:

  1. Navigate to the Team tab.

  2. Click Add Teammate and invite them via email.

  3. Define their roles and permissions.

5. Availability

Availability settings determine when you’re open for bookings. DitCal offers flexible options to suit your schedule.

Setting Availability:

  • Recurring Slots: Set weekly availability (e.g., Monday–Friday, 9 AM–5 PM).

  • Custom Dates: Define specific days and times for unique events.

  • Overrides: Temporarily block out unavailable times or add extra slots.

6. Workflow

DitCal workflows automate scheduling processes to save you time and ensure smooth coordination.

Example Workflows:

  • Automated Notifications: Send email/SMS reminders to attendees.

  • Calendar Syncing: Automatically update connected calendars.

  • Post-Meeting Actions: Trigger follow-ups or thank-you messages after meetings.

Creating a Workflow:

  1. Go to Workflows in your dashboard.

  2. Choose triggers (e.g., new booking) and define actions (e.g., send a confirmation email).

  3. Save your workflow and let DitCal handle the rest!

7. Support and Feedback

We’re here to help! If you have questions or need assistance, reach out via:

Thank you for choosing DitCal – start scheduling smarter today!

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